Published on March 20, 2026·8 min read

How to Use Team Map: A Step-by-Step Guide to NAVRYN's Team Insights

Navryn Team

@navryn

You know your team's skills. You probably know their work styles, at least roughly. But do you know why two people who are both talented keep clashing in meetings? Or why brainstorms with certain combinations produce better ideas?

Team Map is NAVRYN's answer to that question. It takes the personality data from each team member's assessment and generates AI-driven analysis of how the group works together - where the natural synergies are, where friction is likely, and who to pair up for specific types of work.

Here's how to set it up and get the most from it.

What You Need Before You Start

Team Map is a Pro feature - available during your free trial, so you can try it before committing. You'll need:

A NAVRYN account on the Pro plan (or an active free trial)
A completed personality assessment (you can't create or join a team without one)
At least two other people willing to join and take the assessment

That last point matters. Team Map requires a minimum of three members before it generates insights. Two people comparing profiles is what Dynamic Duo is for. Team Map is about group dynamics - the patterns that only emerge when three or more personalities interact.

Step 1: Create Your Team

Go to the Team page from your main navigation. Click Create Team.

You'll see a simple form asking for:

Team name - Something your members will recognize. "Product Team" or "Q2 Project Group" works fine.
Description (optional) - A line about what the team does or why you're creating it.

Hit submit. You're now the team owner, which means you can invite members, manage settings, and regenerate insights later.

Step 2: Invite Your Team Members

Once the team is created, you'll need to get people in. Open the Invite Members option from your team page.

NAVRYN generates a reusable invite link that you can share however works best - Slack, email, text. The same link works for up to 100 people, so you don't need to send individual invitations.

The link takes your teammates to a join page that shows your team name and member count. If they're already logged into NAVRYN and have a completed assessment, they can join with one click. If they're new to NAVRYN, they'll need to create an account and complete the assessment first.

A few things to know:

Everyone needs a completed assessment. If someone clicks the link but hasn't finished their assessment, they'll be prompted to complete it before joining.
The invite link doesn't expire. Share it once and it keeps working until you generate a new one or the team reaches capacity.
Members can't join twice. The system prevents duplicate joins, so don't worry about someone clicking the link more than once.

Step 3: Wait for the Magic Number (3 Members)

Nothing happens with one or two members. You'll see a message on the team page that says something like "Invite 2 more members to unlock insights" or "Invite 1 more member."

When the third person joins, the system automatically starts generating your team's insights in the background. You don't need to click anything - it triggers on its own.

Step 4: Your Insights Are Generating

After the third member joins, the team page shifts to a generating state. You'll see progress messages:

"Analysing personalities..."
"Identifying synergies..."
"Generating recommendations..."

This typically takes 30 to 60 seconds. The page polls automatically, so just wait - it'll update when the analysis is complete.

If something goes wrong during generation (rare, but it happens), you'll see a Retry button. Owners and admins can click it to start the process again.

Step 5: Read Your Team Map

Once generation is complete, your team insights appear. Depending on your team, you'll see one of two views:

The Personalised View: "Your Team Map"

This is the view most users see. It's written specifically for you, based on your personality profile in relation to your teammates.

Where you fit. This section shows your niche on the team - the role your personality naturally fills. It names the teammates you complement best and explains why.

How to work with your teammates. Each teammate gets their own collapsible section. Expand any name to read specific guidance on how to collaborate with that person, based on how your two profiles interact. This is practical stuff - not "be more open-minded" but specific observations about your dynamic.

Friction alerts. This is where it gets honest. Each alert is colour-coded:

Red (high) - A combination that's likely to cause real friction if you don't address it consciously
Amber (medium) - Worth watching, but manageable with awareness
Green (low) - Minor differences that rarely cause problems

Each friction alert includes what the tension looks like in practice and what to try about it.

Who to partner with. For different types of work - creative projects, analytical tasks, high-pressure decisions - the system recommends who on your team to pair with and explains why that combination works.

The Team-Wide View: "AI Team Insights"

Some teams see a broader analysis that covers the group as a whole rather than personalised per-member guidance. This view includes:

Team strengths - What the group is collectively good at
Areas to watch - Dynamics that could cause problems if left unaddressed
Role gaps - Personality types or work styles that are underrepresented on the team
Meeting tips - Practical suggestions for how this specific team should run meetings, based on the personalities in the room
Collaboration advice - A longer section on how to work together effectively

Both views end with a prompt to Talk to Coach - a link that opens a coaching conversation with your team context already loaded, so your AI coach knows who's on the team and what the dynamics look like.

Step 6: Use the Insights

The report is useful on its own. But the real value comes from acting on it. Here are the three most common ways teams use Team Map:

Before difficult conversations

Check the friction alerts between you and the person you need to talk to. If the system flags that you're a direct communicator and they process feedback slowly, adjust your approach before the meeting - not during it.

In team planning

Look at the "who to partner with" recommendations. When forming working pairs or assigning projects, use the pairing suggestions to put complementary personalities together. This isn't about excluding anyone - it's about being intentional.

In coaching conversations

Click Talk to Coach from any section. The AI coach already has your team context, so you can ask questions like:

"How should I give feedback to [teammate] given our friction alert?"
"What's the best way to run a brainstorm with this team's mix of personalities?"
"Help me prepare for a 1:1 with [teammate]"

The coach will draw on both your Personal Map and the team analysis to give you specific, relevant advice - not generic management tips.

Managing Your Team

As the team grows or changes, a few management features are worth knowing:

Team roles. There are three: Owner, Admin, and Member. Owners and admins can invite members, access settings, and retry insight generation. Members can view everything but can't change team configuration.

Team settings. Accessible from the overflow menu (the three dots) on the team page. Here you can rename the team, update the description, manage members, or delete the team entirely.

Score snapshots. When someone joins, their personality assessment scores are captured at that moment. If a member retakes the assessment later, their team snapshot stays the same. This keeps the team analysis stable and historically accurate.

Adding more members. You can keep adding members after the initial three. More members means the AI has more data to work with, which generally produces richer analysis. New members joining after the initial generation won't automatically trigger a refresh - an admin will need to regenerate insights from the settings menu.

Common Questions

What if someone hasn't completed their assessment? They can't join the team until they do. The join page will prompt them to finish the assessment first.

Can I be on multiple teams? Yes. You might have a Team Map for your direct team, another for a cross-functional project group, and another for your leadership cohort. Each generates its own analysis.

How often should I regenerate insights? Whenever the team composition changes significantly - someone new joins, someone leaves, or the team's purpose shifts. The insights reflect who's on the team at the time of generation.

Can team members see each other's Personal Maps? Team Map shows how personalities interact, but it doesn't expose anyone's full individual assessment. The insights focus on dynamics, not individual profiles.

Is Team Map available on the free plan? Team features are part of the Pro plan, but you can try them during your free trial. Start a trial, create a team, and see how the insights work for your group before deciding.